South Bruce Expression of Interest

1. Objective

The objective of this non-binding EOI for professional conference planning services is to allow consultants to present their qualifications, experience and conceptual approach to planning, hosting, and executing a conference in Teeswater, Ontario in April of 2023.

2. Interpretation and Addenda

A. Interpretation

If a Consultant has a question as to the meaning of this EOI or finds any ambiguity, inconsistency, or omission, the Consultant shall make a written request for an official interpretation or correction to the individual listed below. Such requests must be received by the Municipality no later than 1 PM on January 9, 2021.

All inquiries must be made by email and directed to: David Rushton

Project Manager

Municipality of South Bruce drushton@southbruce.ca

B. Addenda

All interpretations, corrections, or additions to this EOI will be made only as official addendum that will be posted to the Municipality’s website (https://www.southbruce.ca) and it shall be the Consultant’s responsibility to ensure they have received all addenda before submitting a Submission.

Any addendum issued by the Municipality shall become part of the EOI and must be incorporated in the Submission where applicable.

C. Definitions

Act: Means the Nuclear Fuel Waste Act, S.C. 2002, c. 23.

Consultant: Means any eligible entity submitting a Submission.

EOI: Means this Expression of Interest invitation to engage a consultant to plan and host a Conference for the Municipality of South Bruce in April 2023.

Municipality: Means the Municipality of South Bruce.

NWMO: Means the Nuclear Waste Management Organization.

Project: Refers to the potential establishment of a facility operated by the NWMO for the purpose of the long-term storage of Canada’s used nuclear fuel in the Municipality.

Selected Consultant: Means the Consultant or Consultants selected to plan and host the Conference.

Submission: Means the submission of a Consultant made in response to this EOI.

3. Project Background and Next Steps

A. Background

In Ontario, nuclear power is used to meet about half of our electricity demand. Currently, used nuclear fuel is safely stored in above-ground facilities. The Nuclear Waste Management Organization (NWMO) is proposing to secure the waste for the long-term in hard rock more than 600-metres underground (the Project). There is strong international, scientific consensus that a deep geological repository (DGR) is the safest way to manage used nuclear fuel.

In 2012, the Municipality of South Bruce voluntarily entered the NWMO site selection process to explore the possibility of hosting the Project, which will manage Canada’s used nuclear fuel in a DGR. It is one of two remaining communities participating in the process. The Project will also include Surface Facilities and a Centre of Expertise near or at the site. These facilities have the potential to bring other businesses to the region, including those in the service, manufacturing, and scientific research sectors. Related jobs in construction and infrastructure are also anticipated.

The Project will only move forward if it is proven safe for people and the environment, the community demonstrates willingness to host it, and it will provide meaningful benefits to the community.

B. The Municipality’s Assessment Process

The Municipality of South Bruce’s Nuclear Exploration Team works to inform the residents of South Bruce about the Project and how it might impact the community so that they can make an educated decision on whether they are willing to host the project.

4. Invitation

A. Scope of Work

To inform the residents of South Bruce and neighbouring communities about the Project, the Municipality will host a conference in April 2023. The conference will be a two-day event, held at the Teeswater- Culross Community Centre. The conference will include speakers and a trade show. The audience for the conference is residents of South Bruce, the Saugeen Ojibway Nation, and the leadership of neighbouring municipalities. The conference will not be an endorsement or evaluation of the Project, rather a venue for sharing information about all elements of the Project.

South Bruce wishes to host a professional, informative event with 100-150 attendees. We seek professional assistance in every stage of conference preparation, from budgeting and design, to planning and execution.

B. Submission Content

All Submissions must include the following information: Fees and Budget

Detailed description of all consultant fees and a draft budget for a 2-day conference and trade show including two catered lunches and one dinner for 100-150 attendees.

List of Offered Services

The Consultant must list and provide details of all services they offer to support South Bruce’s conference vision. The Consultant must also list any services related to the event planning and execution that they are unable to provide.

Relevant Qualifications and Experience

The Submission must include a list of specific experience with conference or large public event planning.

Proposed Team Personnel

The Consultant must provide evidence of the team personnel (employees and subconsultants) that will ensure the achievement of their objective. The Consultant should identify any work which is being subcontracted.

The Consultant shall provide the following details for each proposed team member and subconsultant:

-            Name

-            Firm Name

-            Professional Qualifications

-            Years of Experience

-            At least two (2) examples of relevant project experiences (Project description, role, expertise)

-            If subconsultant, indication if previously worked for the Consultant Conflict of Interest

The Submission should provide a description of any actual or potential conflict of interest that the Consultant may have and a description of how the Consultant proposes to manage any conflicts that may exist or arise during the term. Failure to comply with this requirement may cause the Submission to be rejected.

The Municipality reserves the right to disqualify from further consideration Submissions which in the Municipality’s sole opinion demonstrate a conflict of interest.

The Municipality will not consider any Consultant that is currently engaged by the NWMO to perform work related to the site selection process in South Bruce to be eligible for selection as the Selected Consultant.

C. Submission to the Municipality

All Submissions must be submitted digitally to:

David Rushton Project Manager

Municipality of South Bruce drushton@southbruce.ca

on or before 1 PM on January 9, 2021. Late submissions will not be accepted or considered.

5. Evaluation of Submissions

A. Initial Review

An initial review of each Submission will be completed by the Municipality of South Bruce Nuclear Exploration Team. The Municipality may reject any Submission during the initial review at its discretion.

B. Interviews

The Municipality will determine in its sole discretion which, if any, responding Consultants will be interviewed. If the Municipality elects to interview a Consultant, the Consultant will be given the opportunity to discuss their Submission in more details during the interview.